Candidate Portal, Client Portal & Job Board
Service Provider:
Horwood-Köhler GmbH – Executive Search & Specialist Recruiting
Schopenhauerstraße 2, 85579 Neubiberg, Deutschland / Germany
Amtsgericht München, HRB 236813
E-Mail: kontakt@horwood-koehler.de | Tel: +49 (0) 89 20928356
§ 1 Scope & Purpose
(1) These Terms and Conditions apply to the use of the online portals (Candidate Portal, Client Portal) and job board pages provided by Horwood-Köhler GmbH. They govern the relationship between Horwood-Köhler GmbH and the respective users (candidates, applicants, and client representatives)
(2) These Terms and Conditions apply exclusively to portal usage and do not supersede or affect separate commercial agreements (Terms of Business / Retainer Agreements) between Horwood-Köhler GmbH and its corporate clients.
§ 2 Portal Features
(1) Candidate Portal: Allows candidates to review application progress, update personal profile details, upload CVs and documents, and manage privacy preferences.
(2) Client Portal: Provides corporate clients with a secure area to review shortlisted candidate profiles, submit feedback, track interview schedules, and e-sign documents.
(3) Job Board: Serves to publish vacancies and enable direct application submissions into the recruitment system.
§ 3 Third-Party Hosting, Availability & Updates
(1) The portal and underlying software infrastructure (CRM / ATS) are not hosted on Horwood-Köhler GmbH’s own servers, but are provided as a Software-as-a-Service (SaaS) solution hosted by external technology provider ‘Recruit So Simple’.
(2) Horwood-Köhler GmbH has no direct control over the technical server infrastructure, maintenance windows, deployment of software updates, or unexpected server outages caused by the hosting provider. Continuous or uninterrupted availability of the portals is not guaranteed.
§ 4 Confidentiality & Handling of Candidate Data
(1) All candidate information, dossiers, and records provided via the Client Portal are strictly confidential. The client undertakes to treat all candidate data as strictly confidential and shall not transfer or disclose such information to third parties, nor use it for any purpose outside the designated recruitment project, without prior written consent from Horwood-Köhler GmbH.
§ 5 Limitation of Liability
(1) Horwood-Köhler GmbH shall be liable without limitation according to statutory provisions for damages arising from injury to life, body, or health, as well as for damages caused by intent or gross negligence on the part of Horwood-Köhler GmbH, its legal representatives, or vicarious agents.
(2) In cases of slight negligence involving essential contractual duties (cardinal duties), Horwood-Köhler GmbH’s liability shall be limited to foreseeable, typical contractual damages. In all other respects, liability for slightly negligent property or financial damages—in particular regarding technical disruptions, data losses, server outages, or failed updates by the third-party provider – is excluded.
§ 6 Data Protection & Processing
(1) Personal data is processed strictly in accordance with GDPR requirements. Horwood-Köhler GmbH acts as Data Controller under GDPR; hosting provider Recruit So Simple acts as Data Processor pursuant to Art. 28 GDPR (Data Processing Agreement / EU-UK Adequacy Decision).
§ 7 Final Provisions
(1) The laws of the Federal Republic of Germany apply, excluding the UN Convention on Contracts for the International Sale of Goods (CISG). If the user is a merchant or a legal entity under public law, Munich shall be the exclusive place of jurisdiction.
(2) Should individual provisions of these Terms and Conditions be or become invalid, the validity of the remaining provisions shall remain unaffected.
English
German